Gargunnock Community Centre Management Committee

17^th May 2007, 8pm

Leckie Road

Minutes

Present:  K Anderson, J Hunter, D Johnston, J Mailer, L McCabe, F McNichol,

N McRae, A Muirhead, M Pizey, H Rowell, D Younger.

Apologies:  A Beck, Cllr A Berrill, H Dingley, Cllr G Lambie, J Marriott,

Cllr C O’Brien.

Minutes of Previous Meeting.

The minutes of the meeting on 19 April 2007 were approved.

Matters Arising

a) Negotiations with Council: D Johnston presented I Gulland’s letter to Susan Carragher re Improvements and Lease and calling for a meeting to agree terms and plan a way forward. Outcome - Meeting arranged for 5 June. (Gulland, Johnston and Coupethwaite to attend). DJ requested Council make available to Committee, in advance, any documents to be presented at that meeting.

Newly elected Councillors (Berrill, Lambie and O’Brien) have given assurance of their support and each contributed their own statement for publication in Gargunnock News.

b) Community Centre Workshop: DJ confirmed that Revenue Grant Application from Stirling Council in progress, next stage is to seek formal approval.

c) Community Police Officer: Following further vandalism and police advice, all incidents will be now reported to Community Police Officer.

Planning Permission for Drop In Centre Improvements.

Architect to come back to Committee. Committee agreed that DJ can instruct the architect to proceed if the fees are reasonable and he is able to meet the tight schedule. J Hunter to submit her grant application by 6 July.

Storage of Users’ equipment in Drop In Centre needs to be ‘claimed’ before centre cleaned out in August.

Feedback from Meeting with Youth Group.

DJ reported that meeting with Youth Group had been successful. There had been good communication and many comments/suggestions were made by Youth Group.

Purchase of Cleaning Equipment for Drop In Centre

J Hunter confirmed that the required cleaning equipment is in place, and purchase of broom, dustpan and brush is not necessary.

Request to Use Composting Facility.

It was agreed that Community composting facility cannot be utilised by commercial outfits.

User Photo Diary.

To support Committee’s grant application DJ suggested that User Groups submit photos of their activities, to provide a clear record of the centre in use, and to demonstrate how it may be possible, with a grant, to improve the community facility. It was anticipated that this would need to be completed by the end of the year. 

J Hunter offered IT assistance, compiling the photo diary.

M Pizey confirmed that data is available regarding Users and frequency of use.

L McCabe agreed to contact User Groups asking for their participation.

K Anderson agreed to oversee any issues of photographing children.

Reports.

Treasurer’s report was received.

Available funds = £17,318.

Any Other Business.

Community Centre Deeds:  D Younger asked for clarification of Community Centre deeds.  DJ confirmed Comm Ctr sold to Parish (taken over in 1871 by Council) at agricultural rates on condition that it was used for educational purposes.

Caretaker’s Keys:  A Muirhead and K Anderson to co-ordinate with W Pizey re the period 30 June x 3 weeks, when Caretaker away and GP will require access to building (ie Tue and Fri lunch times).

Conditions of Let:  DJ went over latest version of conditions.  Amendments made and approved to: fire safety, alcohol, disclosure and supervision of minors.

Fire Risk Assessment:  DJ suggested a template from Fire Protection Service.

150^th Birthday: Angus Black (headteacher) has agreed to be part of celebrations.  H Rowell will produce a poster asking for volunteers to form a sub-committee for the purpose of organising the event. 

Date of Next Meeting.

Tuesday 12 June 2007.

Agenda items to secretary by Wed 6 June please (lkm471@hotmail.com).

Meeting Closed at 9.15 pm.